Looking for an exciting opportunity to showcase your financial expertise in the property management industry? Look no further! We are seeking a highly skilled Financial Controller to join our team and assist with the smooth running of our Property Management Division. As the Financial Controller, you will play a critical role in ensuring the timely processing and loading of monthly reports and levy statements. If you are an experienced bookkeeper with a passion for accuracy and attention to detail, and have a background in property management, we want to hear from you! Join our team and take your career to new heights in this exciting and challenging role.
- Location: The Campus Bryanston (Hybrid)
- Salary: R15 000.00 – R17 500.00 Per Month
- Bonus: Performance based
- Job Type: Permanent
- Sectors: Accounting, Admin, Finance
- Benefits: Pension
The Financial Controller reports to the Portfolio General Manager, and is responsible for ensuring the smooth running of the monthly levy statement and monthly report process under supervision of the FC Support Manager and PM Accountants.
RESPONSIBILITIES
Monthly Statement Run
- Receipting all debtors’ accounts, including non H2H cashbooks
- Requesting ABSA Investment Account statements from Finance (internal)
- Billing all debtors (standard monthly charges)
- Loading and updating recurring levy and special levy batches
- Checking and confirming that all readings have been received for capturing
- Loading and updating all electricity/ water/ gas batches as appropriate
- Adding of manual calculations where appropriate
- Creating, maintaining and closing tenant accounts as applicable
- Making adjustments where appropriate, including new accounts upon occupation/ transfer (pro rata changes)
- Processing all debit order payments alongside Finance, EFT bank charges, interest etc
- Reconciling of all current accounts as stated on financials
- Reconciling of suspense accounts
- Reconciling of control accounts
- Charging interest on all overdue debtors ’ accounts, unless authorized otherwise by Portfolio Specialist
- Completion of statement run by sending and/ or printing statements
- Updating of owner details
Monthly Report Process
- Scanning and/ or linking of invoices
- Maintaining of priority rankings list
- Generating monthly financial report from system
- Verifying completeness and accuracy, calculations and accruals to ensure that all priorities and deadlines are met
- Verifying, allocating and posting details of all business transactions to journals as appropriate
- Addressing queries and corrections/ adjustments from Portfolio Specialist prior to sending reports
- Assisting in completion of monthly financial reports by deadline
Queries
- Assisting cell with any queries on systems and processes on monthly Statement Run and Report Run
- Ensuring all cashbooks balance
- Audit Queries
New Buildings / Developments
- New phase take- on: coordination of welcome packs, handovers and loading
- Registration of new units outside of bulk registration
- Developer billing and receipting
- Assisting with calculation of management fees
- Developer account recons
- Stakeholder liaison
Budgets
- Updating all administration budgets
- Updating 10 year maintenance budgets
- Propall adjustments
General
- Assisting with loading creditor invoices
- Recons: legal, insurance claims etc
Qualifications
- Previous bookkeeping experience, specifically in the property industry, will be advantageous.
- Knowledge of bookkeeping practices and generally accepted accounting principles are recommended.
- Accounting / financial degree.
- Excellent command of English as written and spoken language.
